Run your vehicle rental without spreadsheets
Manage bookings, contracts and payments in one CRM built for independent operators with 10–200 vehicles
No credit card · 15-minute setup · Free up to 10 vehicles
Vehicle rental software is a system that helps you manage bookings, contracts, payments and vehicles in one place. No Excel. No double bookings. No lost revenue.
Your entire fleet. One screen.
Track availability, bookings and revenue without spreadsheets — in real time
| Vehicle | Status | Location | Utilization |
|---|---|---|---|
| Toyota Hilux · BKK-1234 | Rented | Phuket Office | 92% |
| Honda Civic · BKK-5678 | Available | Bangkok HQ | 68% |
| Isuzu D-Max · BKK-9012 | Rented | Pattaya Branch | 95% |
| Mazda BT-50 · HKT-3456 | Available | Phuket Office | 68% |
| Ford Ranger · CNX-7890 | Maintenance | Chiang Mai Branch | 45% |
Vehicle rentals are bleeding money
Double bookings
Two customers confirm the same vehicle for the same dates.
You refund, apologise and lose the revenue
Lost contracts
PDFs in WhatsApp, signatures in email, copies on three laptops.
Good luck finding last month’s damage claim
Missed payments
Deposits slip through. Damage charges get forgotten.
Refunds take three days and a support ticket
No visibility
You can’t answer the simplest question: which vehicle earns the most?
You can’t scale the business
One workflow from booking to balance
Every rental follows the same five stages. Ownima replaces the spreadsheets, PDFs, and group chats at each step.
- Booking
Online reservations with real-time availability.
Customer self-service or back-office entry — no more double bookings.
- Contract
Pre-filled digital contract. E-signature on pickup.
Stored in cloud, searchable forever. No more lost PDFs.
- Payment
Card, cash, or local rails (Stripe, PromptPay, MoMo).
Pre-auth deposits, capture on return. Instant confirmation.
- Fleet
Live status per vehicle. Mileage, damage logs.
See availability, location, and condition in one view.
- Analytics
Daily revenue, top performers, no-show patterns.
Export to Excel, Google Sheets, or your accounting software.
From spreadsheets to real fleet visibility
The shift operators see in the first 30 days
Before Ownima
- Excel sheets and manual logs
- Double bookings happen constantly
- No real-time visibility of vehicle status
- Manual mileage tracking by drivers
- Guesswork on which vehicles are most profitable
After Ownima
- Live dashboard with real-time updates
- No more double bookings
- Full visibility: availability, location, condition
- Automated mileage and usage logging
- Clear metrics on revenue per vehicle
Used by operators in Thailand · Vietnam · Russia
What you get out of the box
Six modules, one login. No per-seat pricing, no modules sold separately.
Reservations
Real-time availability & booking control
Fleet management
Vehicle status, maintenance schedule, mileage
Payments
Stripe, PromptPay, MoMo, cash. Deposit pre-auth
CRM
Customer history, driving licence upload, blacklist
Contracts
Bilingual digital contracts, e-signature, PDF export
Analytics
Revenue per vehicle, location roll-ups, QuickBooks export
Connects to what you already use
No rip-and-replace. Ownima sits on top of your existing payments, messaging, and accounting.
Stripe
Card payments and deposit pre-auth
PromptPay
Thai QR payments for walk-in customers
Popular in ThailandMoMo
Vietnamese e-wallet for instant confirmation
Popular in VietnamLINE
Booking confirmations and reminders via LINE
Popular in ThailandContract delivery and customer support
QuickBooks
Daily revenue export, reconciliation-ready
Practical questions
Most asked How long does setup take?
Setup takes 15–30 minutes. You can import vehicles via CSV or add manually. No technical skills required.
Is there a free plan?
Yes — free up to 10 vehicles, no credit card, no time limit. Paid plans start when you add vehicle #11.
Do you support multi-location?
Yes. Each location gets its own inventory, staff permissions, and reporting roll-up. HQ sees everything.
What about damage deposits?
Pre-auth via Stripe (recommended), or cash deposit logged against the contract. Auto-released on return; partial capture for damage.
Is my data backed up?
Hourly snapshots with 30-day retention, geo-redundant storage. Export everything to CSV at any time.
Start your first booking in 15 minutes
No credit card required. Set up in 15 minutes.