Rent 100 bikes a day without chaos
Track bikes, locks, waivers, and tours in one CRM built for high-volume city and tourist bike rentals
No credit card · 15-minute setup · Free forever
Bicycle rental software is a system that helps you manage bike bookings, digital waivers, lock tracking, tour scheduling, and payments — all in one place. Built for high-volume rentals where speed at the counter matters most.
Your bike fleet. One screen.
Track availability, returns, and tours without a whiteboard — in real time
| Vehicle | Status | Location | Utilization |
|---|---|---|---|
| City Bike #042 · Amsterdam | Rented | Centraal Station | 94% |
| E-Bike #018 · Amsterdam | Available | Vondelpark Shop | 88% |
| Mountain Bike #073 · Chiang Mai | Rented | Old City | 76% |
| Trek FX #115 · Hanoi | Maintenance | Old Quarter | 45% |
| City Bike #089 · Amsterdam | Available | Centraal Station | 82% |
| Vehicle | Issue | Status | Next service |
|---|---|---|---|
| City Tour · 10:00 · 8 spots | Confirmed: 6, Pending: 2 | Maintenance | Today |
| Heritage Tour · 14:00 · 6 spots | Confirmed: 4, Pending: 2 | Maintenance | Today |
| Sunset Tour · 17:00 · 10 spots | Confirmed: 8 | Completed | Today |
Whiteboards don’t scale past 50 bikes
“Which bike did they take?”
You write the bike number on a paper slip. Customer returns a different bike. Or no bike.
Lost bikes and lost revenue
Waivers on clipboards
Tourists sign a paper liability waiver. You file it in a cabinet. Cabinet floods.
No legal protection when you need it
Tour bookings scattered
Tour bookings come from your website, WhatsApp, walk-ins, and Hotels.com. No single view.
Overbooked tours, angry customers
Locks and keys disappear
Customer returns the bike but loses the lock. Or returns a lock but no bike. Or both.
Replacement locks cost $30 each, often
From clipboard to 30-second rental
Ownima replaces whiteboards, paper waivers, and clipboard tour sheets with a digital flow built for high-volume rentals.
- Choose
Bike type, duration, optional helmet/lock.
Pricing auto-calculated. Upsell insurance or tour.
- Waiver
Customer signs digital liability waiver on tablet.
Stored in cloud forever. Multi-language (EN/NL/TH/VI/DE).
- Pay
Card, cash, or local rails (PromptPay, MoMo, iDEAL).
Deposit pre-auth optional. Instant confirmation.
- Track
Bike number, lock number, return time logged.
QR code on each bike. Scan to check out and return.
- Return
Scan bike, match to rental, release deposit.
Damage photos attached to customer record.
From whiteboard to digital rentals
The shift bike shops see in 30 days
Before Ownima
- Whiteboard with bike numbers and customer names
- Paper liability waivers in a filing cabinet
- Tour bookings across 4 channels, no single view
- Locks and keys lost weekly
- End-of-day reconciliation takes 45 minutes
After Ownima
- QR code scan → rental in 30 seconds
- Digital waivers stored in cloud, signed on tablet
- All tour bookings in one calendar
- Lock and key tracked per bike per rental
- End-of-day report in one click
Used by operators in Thailand · Vietnam · Russia
What you get out of the box
Bike-rental-specific modules. No per-seat pricing.
Bike tracking
QR code scan for checkout and return
Digital waivers
Multi-language liability waivers on tablet
Hourly pricing
1h, 4h, full day, weekly — auto-calculated
Tour scheduling
Bookings, guide assignment, group sizes
Lock & key tracking
Per-bike lock assignment, return verification
Multi-currency payments
EUR, USD, THB, VND — tourist-friendly
Connects to what you already use
No rip-and-replace. Ownima sits on top of your existing channels and payments.
Stripe
Card payments for international tourists
iDEAL
Dutch bank payments for local customers
Popular in NetherlandsPromptPay
Thai QR payments for walk-in customers
Popular in ThailandTripAdvisor
Sync tour availability to TripAdvisor Experiences
GetYourGuide
List tours on GetYourGuide automatically
Booking confirmations and tour reminders
Bike rental questions
Most asked How does QR code bike tracking work?
Each bike gets a unique QR code sticker. Scan with your phone to check out (assigns to customer) and scan again to return (closes rental). No more whiteboard.
Are digital waivers legally valid?
Yes — e-signatures are legally binding in most countries including NL, TH, VN, US, EU. We store the signed waiver with timestamp, IP, and device info for full audit trail.
Can I manage tours and rentals together?
Yes. Tours and individual rentals share one calendar. Tour bookings reserve bikes automatically. No more overbooking.
Does it work with TripAdvisor or GetYourGuide?
Yes. Two-way sync with TripAdvisor Experiences and GetYourGuide. Availability updates automatically when bookings come in from any channel.
How do deposits work for tourists?
Pre-auth via Stripe (recommended for international cards), or cash deposit logged against the rental. Auto-released on return; partial capture for damage.
Start your first digital rental in 15 minutes
Free forever. No credit card.