Motorcycle Rental Software for Faster Check-ins and Digital Contracts
Bookings, deposits, contracts and fleet tracking in one system. Built for scooter rentals in Thailand, Vietnam and tourist markets.
No credit card · 15-minute setup · Free up to 10 bikes
Motorcycle rental software is a system that helps you manage scooter and bike bookings, helmet deposits, digital contracts, and payments — all in one place. Built for high-volume, short-rental tourist markets.
Your fleet of bikes. One screen.
Track availability, helmets, and deposits without paper logs — in real time
| Vehicle | Status | Location | Utilization | Helmet | License |
|---|---|---|---|---|---|
| Honda Click 125 · Phuket-1234 | Rented | Patong Beach | 94% | Helmet #042 | IDP ✓ |
| Yamaha NMAX 155 · Phuket-5678 | Available | Patong Beach | 88% | Helmet #078 | Passport |
| Honda PCX 160 · Bali-9012 | Rented | Canggu Station | 91% | Helmet #115 | IDP ✓ |
| Vespa Sprint 150 · Hanoi-3456 | Maintenance | Old Quarter | 45% | Helmet #201 | — |
| Yamaha Aerox 155 · Phuket-7890 | Available | Kata Beach | 76% | Helmet #156 | Passport |
| Vehicle | Issue | Status | Next service |
|---|---|---|---|
| Helmet #042 · Black XL | Returned with scratch | Maintenance | Replace visor |
| Helmet #078 · White L | Missing | Maintenance | Charge deposit |
| Helmet #115 · Red M | Cleaned | Completed | Ready |
Paper logs are killing your scooter rental
Helmet deposits on paper
You write down passport numbers and deposit amounts in a notebook. Then lose the notebook.
Lost deposits, lost revenue
Tourists at the door, no time to check
You’re handing over keys and can’t verify if their licence is valid or if they’ve rented before.
Risk of bad customers and liability
Hourly pricing is chaos
4 hours? 6 hours? Overnight? You calculate manually every time. Mistakes happen.
Undercharging or disputes
No idea which bikes earn most
Is the Click 125 more profitable than the PCX 160? You don’t know.
Buying the wrong bikes next season
From paper log to 60-second rental
Ownima replaces paper logs, passport photocopies, and cash deposits with a digital flow built for high-volume tourist rentals.
- Scan ~15 sec
Scan passport or driving licence with your phone.
OCR fills the contract automatically. No more paper forms.
- Choose ~10 sec
Bike, helmet, duration (hourly/daily/weekly).
Pricing auto-calculated. Upsell insurance or extra helmet.
- Deposit ~10 sec
Pre-auth deposit on card or cash record.
Helmet deposit tracked separately from bike deposit.
- Sign ~15 sec
Customer signs on phone/tablet.
Bilingual contract (EN/TH, EN/VI, EN/ID). PDF emailed.
- Return ~10 sec
Inspect bike, release or capture deposit.
Damage photos attached to customer record forever.
Typical rental: under 60 sec
From paper logs to digital rentals
The shift scooter rental operators see in 30 days
Before Ownima
- Paper log book and passport photocopies
- Cash deposits in a drawer (or under the counter)
- Manual price calculation every time
- No way to flag bad customers across locations
- End-of-day cash reconciliation takes an hour
After Ownima
- Passport scan → contract in 60 seconds
- Card pre-auth deposits tracked digitally
- Auto-priced hourly, daily, weekly rates
- Blacklist flags bad tourists at first booking
- End-of-day report in one click
Used by operators in Thailand · Vietnam · Russia
What you get out of the box
Scooter-rental-specific modules. No per-seat pricing.
Bike tracking
Status, location, mileage per bike
Helmet deposit tracking
Separate deposit per helmet, captured on loss
Hourly pricing
4h, 8h, 24h, weekly — auto-calculated
Tourist contracts
EN/TH, EN/VI, EN/ID bilingual templates
Card pre-auth
Stripe, PromptPay, MoMo — instant deposit hold
Tourist blacklist
Flag bad renters across all locations
Connects to what you already use
No rip-and-replace. Ownima sits on top of your existing messaging and payments.
Payments
Motorcycle rental questions
Most asked Can I track helmets separately from bikes?
Yes. Each helmet has its own ID and deposit record. You can track helmet-only rentals (e.g. for customers with their own bike) and capture the deposit on loss or damage.
Does it handle hourly pricing?
Yes. Set rates per bike for 4h, 8h, 24h, and weekly. The system auto-calculates based on pickup and return time. No more manual math.
How do tourist contracts work?
Bilingual templates (EN/TH, EN/VI, EN/ID) pre-filled from passport scan. Customer signs on your phone. PDF emailed to them and stored in cloud forever.
Can I see which bikes earn the most?
Yes. Dashboard shows revenue and utilization per bike, per day, per location. Identify top performers and idle bikes to optimize your fleet.
What about damage deposits?
Pre-auth via Stripe (recommended for tourists), or cash deposit logged against the contract. Auto-released on return; partial capture for damage with photo evidence.
See your first booking in the next 15 minutes
Import current bookings and issue your first contract today.